Jimmy’s Farm Event – Leader Information
We’re looking forward to seeing you at Jimmy’s Farm on Sunday 29th March. Below is information you need to know and circulate to your leaders for the day, including timings, wristbands, cupcakes, and arrival/departure arrangements.
I have also attached:
• Jimmy’s Farm Risk Assessment
• Aerial overview of the event area allocated to Scouts.
🕘 Timings for the Day
9.00–10.00am • Wristband collection from the Event Tent (group leader only) and Cake drop‑off in the Event Tent (leader‑only area)
9.30–10.00am • Young people arrive – drop and go
• Meeting point: the field behind the Event Tent • This area becomes Scouts‑only from 10.15am
3.45–4.00pm • Gather again in the field behind the Event Tent
4.00pm • Closing ceremony
4.30–4.50pm • Young people dismissed
🎂 Cupcakes
Please bring clearly labelled cupcakes for your section/group. These will be handed out at the closing ceremony. Each group is responsible for ensuring dietary needs are catered for. There will be designated tables in the Event Tent for cupcake drop‑off.
🎟️ Wristbands & Passes
• Wristbands must be collected by a group leader from 9am.
• Once everyone in your group has their wristband, you may enter the park from 9.30am.
• Wristbands allow access to the Scout‑only area from 10.15am.
• Anyone with an Annual Pass will also receive an AP wristband.
• For safeguarding reasons, no wristband = no entry to the designated area.
• Aerial photos of the area will be shared as soon as we receive them.
🧭 Arrival & Departure
You will need to complete your own risk assessment for your group’s arrival and departure. We are expecting just under 1,000 young people and adults, plus members of the public, so please plan accordingly.
Adhering to the recommended one way system, please ensure that all vehicles arrive at Jimmys Farm from the A137 entrance to limit congestion.
Young people remain your responsibility throughout the event.
⛑️ First Aid
• Jimmy’s Farm have their own first aiders on site. • We will also have a larger first aid kit in the Event Tent. • Please ensure your group brings its own appropriately stocked first aid kit.
Thanks